Choices! What will it be? #63

Hello, my friends; good day to you all. After a few days of absence, I joined the choices competition to write about the topic 'STALL'. Although the word "stall" has numerous meanings, today I'm going to talk about the stall that we use to display any product for exhibition.

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The word "stall" is close to my heart because I have worked with stalls for many years, as my workplace organizes an annual technological exhibition. This three-day event is held every October. As the world's leading professional and technology body, my workplace hosts this exhibition to improve people's living conditions through new technical products. It has become a fantastic venue for industry professionals, business leaders, technologists, and the general public to come together on a single platform.

This exhibition includes roughly 225 stalls showing technologies from a variety of industries, including construction, manufacturing, services, infrastructure, and households. There are three locations for the stalls: Hall A, Hall B, and an outdoor area for heavy industrial types of equipment.

Stalls in Hall A are completely air-conditioned and sold for a very high cost, but stalls in Hall B are non-air-conditioned and have much lower costs than Hall A. The outer area stalls are the cheapest, as they do not provide constructive stalls. Exhibitors can choose their stalls based on their products, budget, the size of their exhibits, and their goals.

When the Organizing Committee provided the stall plan to me, as the Coordination Affairs Assistant Manager, I had to obtain quotations for stall construction from several organizations. After assessing their charges, I needed to produce an evaluation report and submit it to the committee for approval. The committee then selects the agencies offering the best quality work at the lowest prices for the construction of the stalls.

My coordinating work doesn't end there; I also need to prepare a detailed chart for the stall construction agency. Each stall comes with only two spotlights, two plug points, one table, and two chairs. If exhibitors require more plug points, spotlights, tables, or chairs, they must request and pay for them.

I had to create a chart based on their applications, indicating how many additional plug points, chairs, tables, and spotlights they needed. Some exhibitors don't want a name board for their stall, while others request it, which is included in the usual stall charge.

Furthermore, certain companies require multiple stalls—sometimes two, three, five, or even an entire row. In these cases, I must carefully prepare a new stall plan for the construction team, specifying these details. When a company buys more than two stalls, I need to ensure that the partitions between the stalls are removed to create a single, larger stall and inform the construction team accordingly. Managing all these details is not an easy task.

As the coordinating person, I had the challenging task of arranging stalls for exhibitors from all over the country. Although I only had to deal with a single company for stall construction, coordinating with the stall holders required communication with many different companies. That was also not an easy task; they were hard at times because they were paying a higher amount for a stall. Their major goal was to secure a suitable display area for their products. There was competition for corner stalls as it helped them to display their goods more attractively.

Some days, I faced significant challenges. For instance, some organizations would reserve their preferred stall over the phone but delay payment. When another company was willing to pay for the same stall, I found myself in a difficult situation. The new company would insist on buying the stall since they were ready to pay, while the previous reserving company claimed priority based on their early reservation.

To resolve these conflicts, I had to be tactful and wise. I would speak to the paying company and offer them a similar corner spot in another area while urging the reserving company to complete their payment promptly. This approach helped me manage the situation effectively.

As the coordinator for the exhibition, managing stall construction and coordinating with stall holders was quite challenging. Balancing the demands of each stallholder and ensuring that things worked smoothly required a significant amount of effort and careful planning on my part.

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