It definitely was a good learning experience for the organizers, the organizers were the girls of the troop. Teresa is the leader, the adult, but she makes the girls be responsible for doing everything and when I say everything that means every bit.
The girls decide what projects they do, they decide how to do them, how they will fund them and they split up the work among themselves.
So when they contacted the property management company that takes of the subdivision where the clubhouse is located and were told that no one had booked the clubhouse for that Saturday night six weeks ago, the girls said great we need to use it. The response from the management company was, "that shouldn't be a problem." So the girls took that to mean that they had it booked.
But then the leader got the email saying, "we are sorry, but a resident has book the clubhouse for 10/20/18 so the clubhouse will not be available for your use." That sent everything into a tailspin. So the girls won't forget that for the next time with their gold awards. They made that clear on Saturday night, there were several of the girls who had other family members who were not able to attend because of the space confinements of the leaders living room.