Vacancy : Protocol & Convention Services Manager (Indonesia, 1 post)

The Coral Triangle Initiative on Coral Reef, Fisheries and Food Security (CTI–CFF) is a multilateral partnership of six countries working together to sustain the region’s rich marine and coastal resources. The CTI-CFF is managed through a Regional Secretariat based in Manado, Indonesia.

The Regional Secretariat is mandated to promote regional cooperation, sharing of lessons, and facilitate learning across the six Coral Triangle (CT6) countries. The Regional Secretariat also coordinates and monitors the progress in achieving the CTI-CFF Regional Plan of Action goals. Its main activities cover the following areas: organizational development, outreach and communication, regional coordination and mechanisms, technical and thematic working groups, development of key regional reports, and capacity development. It also serves as the main liaison and for all CTI-CFF official functions such as the biennial CTI-CFF Ministerial Meetings and the annual CTI-CFF Senior Officials Meetings.

In response to provide the necessary functions required to effectively support the implementation of protocol management and convention activities to help strengthen the operations and implementation of the CTI-CFF practices, the Secretariat needs additional resource and seek for a qualified individual for the following position as :

Protocol & Convention Services Manager (PCSM)

Under the supervision of Sr. Manager of Finance and Administration, this position will be specifically addressing the application of standard protocol management rules in international organizations for the Secretariat.

Job Illustration:

• Ensure procedures for the implementation of CTI-CFF meeting in accordance with the rules of standard system and proper protocol in international organizations;

• Ensure that CTI-CFF's annual / biennial meetings (i.e. SOM and MM) are conducted regularly and in accordance with the CTI-CFF Regulations;

• Prepare and organize knowledge products and other collateral materials to be used for the principal organs meetings (i.e. SOM and MM);

• Ensure the design and proceeding of CTI-CFF meetings are in accordance with protocol and standard of international organizations;

• Receive and respond to correspondences in accordance with proper protocol and comply with international organizations;

• Prepare and manage administrative substances (e.g. letters, speeches and agendas, correspondences, schedule matters, etc.);

• Liaising with the Executive Director in the preparation of meeting agendas;

• Observe and prepare documentation related to the Regional Secretariat administrative and activities matters;

• Provide suggestions and opinions including but not limited to the letters, agreements, MoU, and publication materials as required by the Regional Secretariat in general;

• Provide advice and support as may be required by the CTI–CFF Regional Secretariat, i.e. preparation of reports, presentation materials, decision documents, and the like;

• Managing the production and dissemination of correspondences to update the CTI-CFF, and Executive Director in particularly;

• Responsible for review of monitoring and evaluation results to identify challenges and determine course corrections as needed;

• Perform special assignments as assigned by the Executive Director or Deputy Executive Director of Corporate Services, including but not limited to planning, meetings, internal and external correspondences, documentation, etc.;

• Provide advice to senior management on the institutional frameworks and mechanisms for ensuring appropriate and effective approaches; and

• Participate in conventions and meetings which linked to CTI-CFF and Regional Secretariat and represent the Organization at national and international levels as required.

Requirements:

• A graduate level degree or higher in Economics, Management, International Law or International Relations;
• A minimum 5 years of extensive knowledge and good understanding of protocol and convention services in multilateral organizations, multicultural and multi-disciplinary environment;
• Extensive experience and competency in conducting and implementing the high-level convention with regional and international governments, institutions, and organizations;
• Having modest experiences at the diplomatic affairs is highly desired;
• Ability to advocate for and promote the protocol management concerns, and the sustainable of general communication protocol management to support the Secretariat’s proper functions and services of the CTI–CFF;
• High proficiency in both spoken and written English is a must;
• Well disciplined, able to cope in potentially stressful situations, self-motivated and positive attitude with customer-oriented minds.

Application process:

• The CTI-CFF Regional Secretariat will only respond to applications in which there is further interest.
• Please submit your application to [email protected] before the end of a working day on 13th June 2018.

Conditions of application:

• The candidate would be placed in Manado, Indonesia, therefore we would particularly welcome applications from local resident;
• Type of Employment is Contract-basis with duration for 12 (twelve) months, and may be extended depending on satisfactory performance and the mutual agreement between the candidate and the Regional Secretariat;
• For more information, please visit: http://www.coraltriangleinitiative.org.