Convert Excel Spreadsheet to Outlook Contacts: A Professional Approach

One of the most popular email client used by many users is Microsoft Outlook. It is a component of Microsoft Office suite that allows users to send/receive emails on their systems. On the other hand, Microsoft Excel allows users to organize, format and calculate data using a spreadsheet system.

Sometimes, a person is not able to access contacts via Excel Spreadsheet due to the problems with Excel. A user can create a backup of all the contacts and other data also so, that he/she can access data easily without hassle. Therefore, the best solution for this is one can convert Excel Spreadsheet to Outlook contacts. Now, the question arises How to import contacts from Excel file to Outlook using best solution? No worries, this blog will provide you a reliable and time saving solution using which a user can easily import contacts from an Excel file to Outlook 2013, 2016 and all the other versions.

"I was working on Excel Spreadsheet and suddenly my system hanged and my data was at the risk of getting lost. But now, I have decided to importing all contacts from an Excel Spreadsheet to Outlook to create backup of my data files. So, there is any time-saving and trusted solution using which I can convert Excel Spreadsheet to Outlook contacts without data loss?”

This type of query is faced by many people but they are not able to find a perfect solution to get rid of this problem. Here, this blog will help you by providing a simple and sophisticated method to export Excel Spreadsheet to Outlook contacts.

Methods to Convert Excel Spreadsheet to Outlook Contacts

Some of the methods to export Excel into Outlook contacts are explained below:

Method 1: Copy and Paste Method

1. In Excel, start by selecting the addresses from the column containing the email address. As other option, you can also select the column containing the names.
2. To copy the selected cells press CTRL+C
3. Now, create a new Contact group or Distribution list in Outlook.
4. You have to open the Add members dialog
5. Outlook 2003 and previous: Click on the Select Members... button
6. Outlook 2007, Outlook 2010, Outlook 2013 and Outlook 2016: Choose From Outlook Contact… by clicking on the Add Member drop-down button
7. Click in the text field next to the Members button
8. Now, press CTRL+V to paste the copied content from the Excel
9. If you have correctly followed steps then each address will be listed on its own line
10. To close the Select Members dialog box just press OK and return to your Contact Group
11. Name your Contact group and save it

Method 2: Import Excel Contacts into Outlook 2013 or Outlook 2016 for Windows

This method to convert Excel Spreadsheet to Outlook contacts has two major steps and that are:

Step 1: Save your Excel workbook as a .csv file.

1. In your workbook, click the worksheet with the contact information you want to import
2. Click on File option and then click on Save as Option
3. Choose the location where you want to save your file
4. Now, in the Save as type box, choose CSV (*.csv), and click Save
5. Click on the OK button
6. Click on the Yes button to have Excel save the current worksheet as a CSV file
7. Now, close the CSV file

Step 2: Import your Contacts to Outlook

1. On the top left, you will see File Option, click on it
2. Choose Open & Export and then click on Import/Export
3. Now, choose Import from another program or file and click on the Next button
4. Choose CSV and click on Next
5. Browse the .csv file you want to import
6. Under Options, choose the desired option: replace duplicates, create duplicate contacts, or not import duplicates
7. Now, click on the Next button and choose the destination folder for your contacts (By default contacts should be selected, but if it’s not, scroll up until you find it)
8. Click Next and make sure the checkbox is selected which is next to Import “MyContacts.csv”
9. After this step, if you want to map your CSV file columns to Outlook contact fields then select the mapping option. Otherwise, click on the Finish Button.

Limitations of above Methods:

There are some limitations associated with the direct methods that are:

• While performing Import and Export sometimes users may face data loss issue
• Duplicate contacts are not excluded properly
• If the mapping is not done in the systematic way, then it will disorganize data
• Difficult for a non-technical person to perform these steps
• Time-consuming and lengthy process

Effortless Solution to Convert Excel Spreadsheet to Outlook Contacts

To overcome all the limitation in the manual method it is advised to a user to choose the Professional approach that is Excel to Outlook Converter. This tool converts multiple contacts from Excel to Outlook Address Book without any hassle. The utility eliminates all the limitations in the manual method and also provide advanced options. It supports all the Windows version and all Outlook version. Due to its user-friendly interface, it becomes easy for users to work with this tool. No expertise or technical knowledge is required to use this tool. Altogether, it is the ideal application for users who want to import Excel files to Outlook contacts in an easy and time-saving way.

Final Words

Hopefully, after reading this blog, you will be able to convert Excel Spreadsheet to Outlook Contacts easily without any difficulty. It totally depends on you which approach you opt for the conversion process. But, it is always advised to choose a reliable and simple solution to make your work easy.