A Complete Guide on How to Export Exchange Server Emails to PDF

Summary: If are you in a hurry to export Exchange server emails to PDF files, then this is the right place for you. Here you will find the complete information related to the importance of PDF files and how to save Exchange server emails into PDF files.

In today’s world organizations are highly dependent on the Exchange server to enhance their workflow. Exchange server provides different benefits but on the other hand, there are so many obstacles are there such as:-
Ransomware and virus attacks.
Server Crash
Accidentally deletion of Data
Failure of hard disk while handling huge amount of data.
Downtime issues
Exchange dirty shutdown error is also occurred.
These all are the major issues that occurred in the Exchange server. So as an alternative PDF files are the best solution to store the emails. As PDF files are portable and password-protected the security of the data is also enhanced. But the question is how to export Exchange server emails to PDF files. So, before discussing the answer to the query, let’s have a look at the benefits of converting Exchange server emails into a PDF file.

Why Convert Exchange Server Emails to a PDF File?
There are different advantages of saving Exchange server emails to a PDF file. Let’s list out the major ones:-
PDF files can be accessed without the Exchange server. You can access the data even if the Exchange server is down.
The PDF files can be transferred to destinations easily without the Exchange server.
Backup Exchange server data is very crucial to prevent accidental data loss or server crashes.
PDF files are platform-independent, they can open on different platforms such as mobiles and computers. As a result, you can access them easily.
Passwords can be applied to the PDF files so that only the right user can access the information. The PDF files are set to be non-editable so that no one can manipulate the data inside them.
Storing Exchange server emails into a PDF file helps to reduce the space from the Exchange server.

Also Read: https://migratorwizard.com/exchange/dirty-shutdown-error/

How to Export Exchange Server Emails to PDF File?
For exporting and converting the Exchange server emails experts recommend SysTools Exchange Export automated tool. This tool is highly efficient to complete the process without hassle. To use this recommended tool, you do not need to be technical. An interactive and simple interface is incorporated into this tool. There are multiple advanced features present in this tool that make the process error-free. So now let’s explore the working of the automated tool.

Automated Tool Steps to Convert Exchange Emails to PDF
Step 1. Download and set up the tool on the system. Choose the Source and Destination platform as Exchange and PDF.
Step 2. Under the workload section, tick the checkbox of the emails and apply the Date filter to select the required data only.
Step 3. In the Source tab, provide the details of the Exchange server. It includes the Exchange Server version, Admin Email, Password, AD IP, and Exchange server IP. Click on Validate and then Next.
Step 4. Enter the destination location to save the path of the resulting PDF file. Validate the destination location and then Next.
Step 5. Load all the users into the tool using Fetch Users, Import Users, and Download template options. Validate all the users.
Step 6. Finally, hit the Start Export button to start the exporting process.

Impeccable Features of the Automated Tool
Because of its simplified interface, even non-tech users can also operate this tool.
A smart date filter is incorporated into the tool for the selection of data.
An Advanced dashboard to track the progress of the process.
Two types of reports are generated: Summary and Detailed.
Compatible with different Windows versions like 11 and 10.
It offers Delta Export an option to export the newly arrived data during the exporting process.
Allows the batch export process to reduce the process time.
Maintains the folder hierarchy during the process.

Conclusion

Relying on the Exchange server completely is not a good practice. Therefore, in this write-up, we have explained the need to export Exchange server emails to PDF files. Additionally, the benefits of PDF files are also discussed. Now you can save Exchange server emails to PDF files easily. Some of the experts also recommend Migrator Wizard Exchange to Office 365 Migration Tool for better features.

Also Read: https://migratorwizard.com/exchange