A Step-by-Step Guide to Setting Up SMTP Settings in Outlook

The popular email program, Microsoft Outlook, gives users access to a wealth of functions. Sending and receiving emails is one of the most crucial aspects. However, you must set up the proper Outlook SMTP settings in order to send emails. In this post, we'll go through how to set up Outlook's SMTP settings correctly so that you can send emails without any hassle.

SMTP Settings

The Simple Mail Transfer Protocol, or SMTP, is a method for sending emails over the Internet. You must have the proper SMTP settings in place in order to send emails. The server name, port number, authentication mechanism, and encryption technique are some of these parameters.

Server Name

The SMTP server address, or server name, is what you use to send emails. Depending on your email provider, this may change. The server name for Gmail, for instance, will be smtp.gmail.com. If you are using Outlook.com, the server name will be smtp-mail.outlook.com.

Port Number

Your email client and the SMTP server communicate using the port number to create a connection. The SMTP port number that is most often used is 587. To be sure you are using the right port number, verify with your email provider since some email providers could use a different port number.

Method of Authentication

When sending emails, the authentication technique is used to confirm your identity. You may utilize a variety of authentication techniques, such as OAuth authentication and password authentication. While OAuth authentication enables you to utilize a third-party service to verify your account, password authentication requires you to input your email address and password.

Encryption Method

Using the encryption method, you can prevent third parties from intercepting your emails. SSL/TLS and STARTTLS are two different encryption techniques you may utilize. While STARTTLS encrypts, the data exchanged between your email client and the SMTP server, SSL/TLS offers a secure connection between your email client and the SMTP server.

Configuring SMTP Settings in Outlook

These procedures should be followed to set up SMTP settings in Outlook:

Step 1: Launch Outlook and choose the File option.

Step 2: Choose Account Settings from the menu that appears after clicking the Account Settings button.

Step 3: Select your email account by clicking the "Email" tab.

Step 4: Select the "More Settings" option after clicking the "Change" button.

Step 5: Select the "My Outgoing Server (SMTP) Requires Authentication" option under the Outgoing Server tab.

Step 6: Choose the option to use the same settings as your receiving mail server.

Step 7: Select the Advanced tab and type the server name and port into the appropriate fields.

Step 8: Decide which encryption technique to employ.

Step 9: To save your changes, click the "OK" button.

Testing SMTP configurations

It's crucial to verify your Outlook SMTP settings after configuring them to make sure they are operating as intended. Sending a test email to yourself or another email address can help you with this. If the email is successfully delivered, your SMTP settings are in place and operational.

Conclusion

If you want to send emails quickly, setting up the proper Outlook SMTP settings is crucial. You can set up your SMTP settings in Outlook and make sure that your emails are sent correctly by following the instructions provided in this article. Do not forget to test your SMTP settings to make sure they are functioning properly.